Facility Guidelines

Thank you for considering Ann Norton Sculpture Gardens as the site for your special event. With its beautiful tropical and subtropical plants, serene sunsets and Intracoastal Water Way view, and its proximity to downtown West Palm Beach, the Ann Norton Sculpture Gardens has become a truly unique location for weddings and private events.

OUTDOOR WEDDING or SPECIAL EVENT OPTIONS
Ceremonies, Reception and a combination of the two may be held anywhere on the grounds. The most popular areas are the Formal Garden and Open Patio adjacent to the home.  Other areas include the Reflection Pond and Middle Garden (large open space). The grounds are ideal for weddings up to 150 people.
The home will accommodate 45 guests for a sit down dinner or up to 75 for a cocktail reception.

Duration of Events

The following time periods are provided as part of the contract the day of your event unless previously approved by a Managing Director
•    Set up time (Receptions: 4 hours, Wedding Ceremony; 1 hour)
•    Wedding Rehearsals, 1 hour maximum
•    Wedding Ceremony, guest arrival to departure, 2 hours
•    Receptions, Parties, Dinners, etc., as noted on your contract
•    Dressing Rooms (after 3:00 p.m.), 2 hours prior to ceremony until 1 hour following ceremony
•    Cleanup, removal of decorations, caterer clean up, etc., 1 hour

Catering
 

Michelle Marie Nowosatko
MARA Global Dimensions, Inc.
Phone: 561-523-7910 Fax:  866.532.3842
Email: michelle@mara-live.com
www.maraglobaldimensions.com

 James Bartle
Sandy James Productions
Phone: (561) 366-0012 Fax: (561) 471-0832
Email: Info@SandyJames.net
www.SandyJames.net

Event Planning
James S. Rota
Dazzle Creative Event
Phone: 561-333-4567 Fax: 561-333-6999
Email:james@dazzlevents.com
www.dazzlevents.com

REFUND POLICY
The Contracting Guest may cancel a reservation at any time. All cancellations must be in writing or in person. The rental fee will be refunded minus a $150 processing fee. If a Contracting Guest cancels a reservation less than 90 days prior to the scheduled event you will receive 50% of your deposit back.  If you cancel at anytime less than 90 days you will forfeit the entire deposit. If  by an act of God the event is cancelled, the lessee has the option to reschedule or receive a full refund of deposit.

SECURITY / DAMAGE DEPOSIT
In addition to the agreed upon rental fee and sales tax, a refundable Security/ Damage deposit of $500.00 is required for all private events where food and/or alcoholic beverages are served. Visitor damage to the Gardens’ property and facilities, failure to meet all requirements of the Contracting Guest, additional hours beyond those provided in the contract  for each type of event, or contracted for and/or additional services will be charged against the Security/Damage deposit.

FINAL PAYMENT
The balance of the event fee and the security/damage deposit are due (72) hours  prior to the scheduled event. If the balance due is not received, the Gardens may, without liability, and at the discretion of a representative of the Events Department, cancel the event.

INCLEMENT WEATHER
Cancellation of events or damages to clients due to inclement weather is the responsibility of the client. The Gardens suggest that alternative preparations and plans be made as insurance against cancellation due to inclement weather. The Gardens will cooperate with a brief delay of outdoor events due to rain, and will make every effort to provide the historic home if weather and size of the event permits. The Gardens is not responsible for the event not taking place because weather prevents a scheduled outdoor event from taking place. Damages to rental equipment, decorations, etc. due to inclement weather are the responsibility of the client.